Professional document translations

The majority of assignments we do for clients are document translations. From brochures to reports and from manuals to contracts. Translation Agency Perfect has been providing these types of translations for both companies and private individuals for over 10 years. We provide our translations in accordance with the highest quality standard in the market. Translation Agency Perfect has both an ISO-9001 and ISO-17100 certification. Within the translation industry, these certifications fulfil a guiding role.

Document translations with professional in-house language expertise

You can choose to translate your document with a machine translation tool. However, this will never approach the quality that a professional translation agency can offer. What sets us apart from other translation agencies is the fact that we have professional translators that work in house who can guarantee this quality. Thanks to our approach, we can work very closely with you and provide much better and quicker responses to your translation queries.

In addition, we work together with experienced native speakers that know how to maintain the right style and tone in your translation. They are also experienced in working with many different file formats.

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"Our expertise, efficiency and transparency allow us to be a reliable partner for many different companies."
Ellen Oude Griep – Projectmanager

Innovative document management and commonly used documents and file formats

Once you receive our quote, you will also gain access to our online client platform. This means you always have access to all of your important information regarding your translations. You have a clear overview of all of your translations, appointments, deadlines and quotes. The online project management system we developed in house ensures that any translation assignment proceeds as smoothly as possible, from the moment you request a quote all the way to completion. Naturally, our project managers and translators are always available if you have any questions. This approach, coupled with high-quality translations, has resulted in many reputable clients returning to us time and again.

Want to translate your documents into English? No problem! We are a certified English translation agency.

Some of the common documents and file formats we translate include:

  • .doc or .docx files
  • .po files
  • .xls or .xlsx files
  • .indd files (InDesign)
  • .html files
  • .ppt or .pptx files
  • .csv files
  • .rtf files
  • .txt files
  • .xliff files
  • .xml files
  • .odt files (OpenOffice)

If you don't see your preferred file format in the above list, please contact one of our project managers. It is more than likely that we will be able to translate your file, depending on a number of factors we will have to discuss first.

Our procedure for document translations

Every document translation includes the following steps:
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Step 1

You send us your texts and requirements

You can send us your files by email, our online quote form, or by using WeTransfer. Let us know if you have any specific requirements so we can start the project properly.

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Step 2

We look at your request thoroughly

We take the utmost care to find the story behind the words. This tells us exactly what the translation needs and how we can convey that story in your translation.

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Step 3

We select the most fitting native linguist

We have an extensive network of translation professionals, which means we can always find the right match for your job. We make our selection based on experience in your industry or with your desired target audience.

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Step 4

We send you a great offer

Based on the information outlined above, we will send you a fitting offer that outlines all of your specified requirements!

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Step 5

We start the translation process immediately after approval

Once you accept our offer, we will immediately start the translation process and make sure all of your requirements are met. One less thing for you to worry about!

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Step 6

The reviewer thoroughly revises the translation, after which we send the final product to you

The selected reviewer will thoroughly revise your translation. Once finished, we will send you the translation by email.

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Step 7

Our quality guarantee remains in effect even after we've delivered your translation

We have a unique quality guarantee. If you have any questions or feedback about our translation (within 30 days), we will happily discuss them with you and apply any necessary changes.

Rates for document translations

We understand that you may be curious as to what you might pay for a document translation. Because Translation Agency Perfect strives to be as transparent as possible, you’ll see what the cost (per word) is for document translations in the table below.

Frequently asked questions for document translations

We calculate the price by multiplying the word count by the rate per word. This then becomes the base translation price.

If you would like us to perform a full quality check on the translation, we will charge a small additional fee. If your translation doesn't have a Western European language in the language pair, the price may go up. Finally, we charge an additional fee if you have an urgent translation.

Our translators prefer working with Microsoft Word files. However, this doesn't mean you are restricted to just this file type. For example, if you have a PDF file, we can most likely convert it to a translatable format. Other file formats we can work with include: Microsoft Excel, Microsoft PowerPoint, XML and any plain text files. Do you have a different file type? Please contact one of our project managers.

Files must be provided digitally. We assess the provided documents on complexity and will perform a word count before we draw up a quote. We can make some exceptions depending on the situation. Legal documents and documents that require a sworn translation may be provided by registered post due to their confidential nature.

Translation Agency Perfect can translate different kinds of texts for you. You can contact us for the translation of manuals, general terms and conditions and brochures, among other things. We also translate blogs, web shops and websites.

You send your texts to Translation Agency Perfect and indicate your translation requirements, after which we will study your request and look for the best native translator. You will then receive an offer. After approval we will start translating immediately. Before we mail the translation to you, it is revised.

The ISO-9001 standard aims to continuously increase customer satisfaction, while the aim of the ISO-17100 standard is to guarantee the quality of the document translations. The latter standard also ensures that the translated text is revised.

A translation memory is built up. This means that in similar follow-up tasks, the previously translated words are deducted. We also look at any repeated segments in the source text itself. This is attractive in terms of cost and quality. By reusing words and phrases that have already been translated, translations are translated consistently.

Translation technology for document translations

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Translation memory

Our translation memory software can recognise repeated and previously translated texts. This increases the consistency of the translation and prevents extra costs. Previously translated texts are saved in the translation memory. Each client has their own translation memory.

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Terminology list

If a specific translation or tone of voice is requested, this can be stored in the terminology list. These translations will then be suggested to the translator during the translation process. This improves the consistency of the translation and allows for special requests to be accommodated.

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Quality control

In addition to a second check by a human translator, we apply an automatic quality control check. This includes stylistic improvements as well as a spell check and overall translation review. This aids the translator and revisor to better find mistakes in the texts as well as to improve the consistency of the translation.

We provide top-notch translations to our clients, including

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It’s our pleasure to help you with your document translations

We help both small and large businesses and organisations to achieve their potential on an international scale every day. We assist you and gladly offer advice regarding the translation possibilities. Are you interested? Request a risk-free quote!

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